Overview

This document describes the end-to-end experience for Talent Acquisition (TA) and HR teams using Ashby while being protected from impersonation and interview fraud.

The solution ensures that:

• Every interview scheduled through Ashby is automatically secured by imper.ai

• Candidates are verified before joining the meeting

• Verification results are written back into Ashby

• Recruiters receive actionable recommendations and risk insights

---

Interview Scheduling

The TA workflow in Ashby remains unchanged.

When a candidate reaches the “active” stage, imper.ai automatically modifies the scheduling flow:

• The candidate’s email address is replaced with a secure imper.ai proxy email

• The original email is preserved but masked in the format:

  • Example:

    • Original: derek.taylor@gmail.com

    • Proxy: {company_name}+derek_taylor@imper.ai

• The interview is scheduled through this proxy email address within Ashby

This ensures that all interview communications are routed through imper.ai without requiring any change in recruiter behavior.

---

Candidate Experience

Interview Invitation

The candidate receives an interview invitation from the TA team via the imper.ai proxy email - {company_name}+{TA_name}@proxy.imper.ai.

The calendar invite will include a secure imper.ai verification link.

Secure Verification Flow

To join the interview, the candidate must click the secure link included in the invite.

The flow is as follows:

• Candidate clicks the secure imper.ai link in the scheduled meeting

• They are redirected to a lobby page

• The candidate confirms their identity

• Within a few seconds, they are automatically redirected to the interview meeting

This ensures that only verified candidates can access the live interview session.

---

Candidate Risk Analysis (imper.ai admin Console)

HR and security teams can access a dedicated Candidate Page in the imper.ai UI for deeper investigation.

This page provides a full risk overview, including:

Candidate Overview

• Candidate summary and behavioral insights

• Aggregated risk signals across all interviews

• Recommendation for next actions

• General data regarding the candidate (Name, Email, Role..)

Interview History

For each candidate, all interviews are displayed with:

• Interview-level risk score

• Detected anomalies or signals

• Timestamp and interview metadata

Each interview can be expanded to view detailed findings and forensic-level insights.

---

Offer Stage & Email Reversion

Once a candidate:

• Successfully passes all interviews

• Has no active security alerts

• Is moved to the Offer stage in Ashby

Then:

• The candidate’s email is automatically reverted to their original email address

• Communication continues directly with the candidate without the imper.ai proxy

This ensures a seamless transition from secure verification back to standard hiring flow.

---

Summary

The Ashby integration ensures:

• Zero disruption to recruiter workflow

• Secured interview scheduling via email proxying

• Mandatory candidate verification before interview access

• Continuous risk analysis across the hiring lifecycle

• Actionable insights and alerts for HR and security teams

• Automatic cleanup once candidates reach offer stage